Job Requisition Number: 26737. The Central Distribution unit within the campus’ Property Management department serves as the campus’ inbound and outbound freight consigner for freight that cannot be direct delivered or handled by 3rd party carriers and the first choice of pick-up for campus end of life excess property. The unit is responsible for accurate and safe collection and distribution of freight and merchandise, handling over 200 tons of freight annually. Central Distribution is assigned responsibility for assuring that shipments comply with applicable Federal, State, local and funding agency regulations.
The incumbent serves as one of the Central Distribution Truck Drivers, responsible for the transportation and delivery of inbound freight and pick-up of excess property together with all associated customer service, records maintenance and documentation. The incumbent also participates in the Truck Drivers’ ongoing warehouse rotation, where each driver is scheduled every other week to provide warehousing support and backup delivery duties. This position presently reports to the Property Management Director. Key responsibilities include:
I. Deliveries A.Preparation for daily delivery–all parcels •Confirm the number of parcels to be loaded on assigned delivery truck. •Verify delivery point and the number of parcels against the electronic parcel delivery list.
B. Load and secure freight in the assigned delivery truck for transport to various campus and satellite locations and the Office of the President.
C. Deliver goods to appropriate departments. •Handle all freight with care and in accordance with the special handling and safety instructions. •Obtain signatures by the proper department personnel in Filemaker Pro database via I-Pad tablet computer at the time of delivery, verifying parcel count. •Notify distribution supervisor and/or receiving staff of any problems or discrepancies as soon as possible, but no later than completion of that day’s delivery route. •If necessary, advise the department of pending deliveries. •Follow the assigned daily delivery schedule in Filemaker Pro database on I-Pad. •Perform express/special deliveries or pick-ups as necessary or at the request of the supervisor. •Driver is expected to strictly follow a systematic delivery route designed to mitigate backtracking and reduce fuel costs.
E. Driving Safety •Immediately report any assigned delivery vehicle accident and/or malfunctions to the supervisor. •Perform a daily pre-operation vehicle and equipment safety inspection. •Advise supervisor of faulty equipment. •Keep truck or other vehicle clean and in good working order. •Complete a daily vehicle inspection log. •Maintain a safe driving record and follow all state, city, federal, and University motor carrier regulations and campus driving and parking regulations. •Employ safe driving (defensive driver) techniques at all times.
F. Base Communications (Deliveries and Pick-Ups) •Maintain contact with the Central Distribution dock via campus assigned cell phone and electronic tablet (“electronic communications and data devices”). •Use campus assigned electronic communications and data devices in accordance with University and FCC regulations. •Secure and safely maintain campus assigned electronic communications and data devices, re-charging as needed.
A. Execute scheduled departmental pick-up of items. •Pick-up from campus department(s), items needing return to Central Distribution as listed on daily activity manifest. •Return all merchandise picked up from the departments to the appropriate areas within Property Management. •Follow the assigned daily pick-up schedule. •Advise supervisor of necessary schedule changes or requests for crew assistance. •Assist other drivers as members of a crew when the delivery requires it or at the request of the supervisor.
B. Execute scheduled departmental pick-up of surplus property. •Pick-up campus department surplus property scheduled for transport to Excess & Surplus •Determine whether property can be picked up by one person within 20 minutes with access to elevators or ramps, where applicable for other than ground/access floor staging. •If no, abort pick-up and immediately notify Central Distribution dispatcher and departmental representative of field decision. •Ensure all surplus items being picked up are listed in electronic pick-up manifest. •Verify capitalized assets assigned for pick up by matching property number(s) against the BETS transfer document provided at the time of pick up. •Have the equipment custodian or its designee sign the electronic transfer document. •Check the appropriate document boxes and sign the transfer document as verification of receipt. •Advise Central Distribution dispatcher of necessary schedule changes or requests for crew assistance. •Assist other drivers as members of a crew when the delivery requires it or at the request of the supervisor.
III. Warehousing Support
A. Unload truck •Unload truck upon returning to Central Distribution dock, separating surplus items as specified by type and uniquely segregating inventorial assets. •Unload contents of all salvage cages onto appropriate pallets or into Ewaste baskets with any property tags facing outward. Return all undelivered parcels to the Central Distribution area and advise the supervisor. Report all damages and/or shortages to the supervisor immediately.
B. Load delivery trucks •Load assigned trucks for the same day’s delivery in accordance with determined delivery route manifest. •Load delivery route products according to last delivery loaded first, and first delivery loaded last. •Ensure the loading of trucks promotes a specific, systematic delivery route that mitigates backtracking by Central Distribution delivery drivers.
C. Relocate Surplus items from dock into Excess and Salvage. •Place recyclable items into recycle bin. •Place non-salable, non-recyclable items into dumpster, as directed by supervisor or Excess and Salvage staff.
D.Policing Dock •Assist other Central Distribution staff in maintaining the Central Distribution dock in a clean, safe, and orderly manner by storing chemicals and other hazardous items according to OSHA and Environmental Health and Safety standards. •Dispose of emptied pallets and packing material properly, leaving common areas of transit clear and hazard free.
Other duties as assigned •Back up dispatcher
IV. Desk Manual:
Develop and continually update a desk (position) manual that describes the functions of the position.•Minimum of three years of experience in the operation of trucks up to and including 20,000+ pounds Gross Vehicle Weight, two axle. •Fork lift operation certified. •Wearing steel-toed safety shoes at all times while performing job responsibilities. One new pair of safety shoes are provided annually by the University. •Ability to responsibly safeguard fuel card and use only in fueling assigned vehicle in accordance with University policy. •Ability to read, write and perform basic arithmetical calculations. •Ability to lift up to 75 pounds, perform heavy manual tasks, and be capable of performing outside duties under all weather conditions. •Strong listening skills in order to follow oral and written instructions. •Ability to exercise logic and sound judgment to solve delivery problems on behalf of campus customers. •Ability to understand and interpret information. •Ability to work in a team environment. •Ability to exhibit strong customer service skills. •Ability to respond to emergency situations calmly and expeditiously. •Ability to use a laptop and I-Pad
Licenses or certifications required: •Must have a valid California Driver’s License, Class “C Commercial” with no license restrictions other than for corrective lenses. Must possess safe driving record. •Must possess certification for using a forklift. •Ability to operate forklifts and other material handling equipment up to 4500-pound capacity. Property Management is located at 3200 Regatta Blvd, Richmond, CA 94804
This position is governed by the terms and conditions in the agreement for the Service Unit (SX) between the University of California and the American Federation of State, County and Municipal Employees (AFSCME). The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/sx/index.html
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