The Department of Oncology is seeking an Administrative Program Coordinator that will oversee the administrative operations of the OCRCD. The position encompasses the oversight of all personnel data, and day-to-day operations as well as administrative support and program planning for the Associate Director (AD).
Duties and Responsibilities:
Supports the Director and Assistant Director in evaluating existing programs and determining the need for new programs; assesses facility and space needs as well as funding and staffing requirements.
Recommends standards of performance metrics for Programmatic activities.
Assists in the development of new collaborations with outside institutions and partners with co-Director and external partners to ensure goals and standards are met.
Assists Director to develop and implement plans for the overall HR activities and organizational development goals of the OCRDC,.
Ensures that all personnel management functions are successfully performed.
Works with Director and HR on issues relating to recruitment, retention, employee relations, grievances, training orientation, career development and the equitable administration of compensation programs.
Works with finance staff to ensure availability of funds and ensure appropriate accounts are charged at the time of hire and annual increases. Works with Oncology HR Office and faculty to expedite and facilitate screening and hiring activity. Assists faculty with human resources issues related to non-administrative program staff and trainees; coordinates with the departmental HR representative to appropriately handle new hires and personnel issues;
Works with the team to implement programs, activities, and interventions to ensure that faculty and staff are highly engaged and that the Program and Institute creates an atmosphere that exemplifies the mission statement of the University.
Ensures compliance with appropriate HR policies including JHU, JHH, Faculty, and Fellows.
Assists faculty in the hiring of postdoctoral fellows, graduate students, undergraduate students and volunteers, and processes VISAs for international staff.
Coordinates faculty appointments and promotion material documents. Provides information to professional staff on fringe benefits, tax guidelines, credentialing requirements, etc.
Develops excellent working relationships with Oncology Human Resources; working closely together in monitoring salaries and compensation. Ensures that all departmental human resource activities are carried out consistent with Hospital and University personnel policies.
Responsible for maintenance of divisional personnel and payroll records as they relate to work history and professional development of each staff member and postdoctoral and other students. Assures confidentiality and compliance with policy.
Ensures that faculty recruitment activities are consistent with Standard Operating Procedures.
Drafts correspondence to Program faculty, fellows, and staff.
Assists AD with material required to effectively evaluate faculty performance and productivity.
Monitors, evaluates and implements business practices and procedures to support the day-to-day operational needs of the OCRCD and the AD; analyze and implement staff structure, capabilities, and development to meet the current and future needs of the program in conjunction with the AD, ensures goals are met.
Assess staffing needs and issues; assists faculty with human resources issues including hiring/firing, discipline, time sheet approval and other matters
Maintains an understanding of sponsored funding administration including guideline interpretation, budget development, and animal and human subjects approval
Facilitates programmatic activities such as retreats, seminars, and visiting scientists which promote interactions among the multidisciplinary program members.
In conjunction with the AD, participates in fund raising for the Program.
In conjunction with the AD, and other senior leadership, formulate overall tactical planning for growth and viability; develop new administrative policies as needed to ensure smooth operation in the program.
Maintains accurate inventory of space and equipment.
With AD and other senior leadership, assigns available space and assists in future space planning as it relates to Program operations.
Represents the organization to both internal and external constituent groups in such a manner as to enhance the image of the Program and to further its objectives.
Communicates with senior leadership within the Program and Institute and other constituencies to keep them aware of important Johns Hopkins Medicine and University information.
Bachelor's degree required in area of business or administrative theory, human resources, or finance and minimum of three years progressively responsible professional level administrative or finance experience. Comprehensive understanding of the dynamics of the academic activities of an academic medical institution and ablity to manage human resources, develop policies and procedures required. Master's level education may substitute for some experience and additional experience may substitute for education, to the extent permitted by the JHU Equivalency Formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Administrative Program Coordinator
Department name: 10002937-SOM Onc Medical Oncology Work Schedule/Hours: M-F, 830-500 Location: 04-MD:School of Medicine Campus Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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