This position provides direction, leadership and day-to-day management of educational and departmental activities to include administrative support to the Director of the residency training program, and educational coordination between attending physicians, residents, medical students and institutional and regulatory administrative offices. The coordinator must demonstrate initiative, resourcefulness, flexibility, excellent interpersonal skills, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the division and of the larger institution in organizing and independently prioritizing work, establishing procedures and systems, and ensuring orderly and timely work flow. Must possess a willingness to initiate work, generate ideas, learn new systems, and maintain organization and interest in a quality product.
Oversees that ACGME program compliance guidelines are being met.
Act as liaison for faculty, applicants and staff within the division and colleagues at the University and elsewhere
Educates and informs faculty and division personnel about credentialing policies and procedures
Provides instruction and answer questions relating to the residency program within the division/department
Oversees the maintenance of existing residency database
Maintain faculty, resident and applicant records/files for the division
Schedule and coordinate interviews, breakfast, lunch and dinner for the residency program candidates with faculty and current residents
Collect applicant interview evaluation forms
Prepare spreadsheet of applicant scores/data for residency match meeting
Initiate and manage credentialing process of Child & Adolescent Psychiatry residents
Initiate and manage credentialing process of post-doc fellows, observers, and trainees
Monitor online submission deadlines for AAMC, ABPN, ACGME, ERAS, NIH, and NRMP annual surveys and initiate updates
Administration and management of E*Value evaluation system for Child & Adolescent
Psychiatry residents, faculty, medical students, divisional conferences, and didactics
Administration and management of Attendance Tracking System
Administration of E*value for duty hours tracking and didactics attendance for residents
Initiate process visa applications for current trainees, postdoctoral fellows, visiting faculty, trainees, and new recruits
Coordinate visa applications with Office of International Services
Verification of credentialing for outside rotators, e.g. medical students & residents
Manage online Freedom pay account for resident meals and applicant lunches
Manage credentialing of faculty appointments/re-appointments for the division
Maintain ACGME and ABPN tracking system for residents
Initiate preparation of graduation certificates, information and submission
Coordination of graduation events
Manage conference room scheduling
Administration of General PRITE and Child PRITE exams
Oversees compliance of paperwork for residents doing Board exam applications
Oversees resident pager issues
Maintaining records and room set up for Divisional Conference and Resident Didactics
Oversee preparation of CME application compliance and approval and insure guidelinesare met
Maintenance of paperwork for CME credits for division faculty
Maintenance of attendance records for resident seminars
Liaison with chief residents for ongoing meetings and other divisional issues
Paperwork for non JHU medical students
Order luncheons for resident meetings and postdoctoral fellow interviews
Education: High School Diploma
Experience: 3 years of office administration experience, preferably in a healthcare and/or education setting.
(Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.)
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special knowledge, skills, and abilities:
Ability to work independently.
Ability to interact with faculty and staff on research teams, in clinical programs, and with educational outreach initiative to strategize about their communication needs.
Attention to detail a must. Good proofreading skills.
Excellent oral communication skills to deal effectively within and outside the department.
Excellent written communications skills in a variety of forms, print material, website content, speeches, and publicity materials.
Skilled in computer programs such as Microsoft Word, Outlook, PowerPoint, Excel and Publisher.
Enthusiasm and willingness to learn about the work of the department as well to acquire new technical skills as needed.
Excellent organizational skills to work effectively in an environment that requires balancing multiple assignments.
Ability to interact effectively with individuals at all levels and from diverse cultures.
Any specific physical requirements for the job:
Able to sit in a normal seated position for extended periods.
Classified Title: Medical Training Coordinator Working Title: Medical Training Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: $17.25 - $23.72 (commensurate with experience) Employee group: Full Time Schedule: m-f 8:00 am-4:30pm Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10003136-SOM Psy Child and Adolescent Psychiatry Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.