Provide secretarial and administrative support to the Division of Adult Urology.
Specific duties and responsibilities:
Keeps track of deadlines, projects and coordinates all organizational aspects of division.
Keep appointment books and activities. Schedule all administrative meetings. Coordinate schedule with clinic staff.
Organize and obtain all materials for surgeon care of patients. This includes outpatients and inpatients from obtaining pathology reports, pulling charts, making new patient charts, filing patient materials, obtaining x-rays and notes from referring physicians.
Answer all telephone calls, answering inquiries when possible and referring the caller to the appropriate party when the situation warrants.
Type, proofread, print and mail correspondence as needed.
Assist faculty in their capacity as editors of several medical bulletins. Responsibilities include receiving manuscripts, maintaining a record of each manuscript, corresponding with authors and publishers. Coordinating submission and galley review of chapters from authors and publishers.
Organizing adult urology activities.
Maintain patient files, administrative, research and reprint files.
Make travel arrangements and coordinate traveling schedule with clinic staff. This includes airline reservations, hotel accommodations, registration forms, etc. Types travel itinerary.
Performs special projects as assigned. This includes coordinating all aspects of projects from implementation to completion.
Make and maintain databases as necessary. Compile data.
Copy and send medical records to other physicians and insurance companies as requested by patients and any other correspondence as needed by patients.
Open and sort mail, handle routine correspondence on behalf of Director of Adult Urology.
Maintain files on Director of Adult Urology's advisees (interns/residents) and set up progress meetings.
Maintain all office equipment such as copier and fax machines.
Keep Curriculum Vitae.
Adhere to the Clinical Operations Group's Service Standards (attached addendum).
Minimum qualifications (mandatory):
High School Diploma or GED required. Two years related work experience.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special knowledge, skills, and abilities:
Two years related administrative support experience required. Special skills knowledge in Microsoft Office. Experience using EPIC preferred. Strong organizational skills with the ability to communicate well. Must possess good written and oral communication skills. Position requires excellent organizational skills with attention to detail and the ability to perform a varied assortment of tasks.
Technical qualifications or specialized certifications:
PC related software, printers, copiers and scanners.
Any specific physical requirements for the job:
Able to sit in a normal seated position for extended periods.
Able to reach by extending hand(s) or arm(s) in any direction.
Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.
Able to communicate using the spoken and written word.
Able to see within normal parameters and to hear within normal range.
Able to move about.
Able to lift minimum weight, 25 lbs
Supervisory responsibility (indicate the number and type of persons supervised by incumbent):
Budget authority (indicate dollar amount of budget managed and type/level of authority):
Classified Title: CO Administrative Secretary Working Title: CO Administrative Secretary Role/Level/Range: ATO 40/E/02/OD Starting Salary Range: $15.11 - $20.79 (commensurate with experience) Employee group: Full Time Schedule: M-F 8:30-5:00 Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10003209-SOM Uro Adult Urology Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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