Classified Title: Administrative Coordinator Working Title: Administrative Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: $17.25 - $23.71 (commensurate with experience) Employee group: Full Time Schedule: Mon-Fri 8:30-5 Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10003003-SOM Oph Retina Service Personnel area: School of Medicine
Provides administrative and secretarial support to multiple faculty, including special projects, credentialing, office work flow, appointments, correspondence, budgets, grant preparation and submission, data compilation and records control. May perform duties of a sensitive and confidential nature.
Coordinates and implements office services such as purchasing, records control, projects and budget accounting operations.
Coordinates collection and preparation of financial and operations reports.
Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
Assembles and categorizes facts and figures for written computation and calculations.
Assists with special events planning including travel arrangements and expense reports.
Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
Maintains records through filing, retrieval, retention, storage, compilation, coding, updating and destruction.
Uses various software applications, such as spreadsheets, and graphics packages to assemble, manipulate and/or format data and/or reports.
Types routine correspondence and reports from dictation or handwritten copy using personal computer.
Picks up and delivers materials as required.
Opens, sorts and screens mail.
Answers telephone, screens callers, relays messages, and greets visitors.
Knowledge of the Epic system, EPR, SAP and Grant submission, and credentialing experience is preferred.
Proofs and edits documents.
High School Diploma or GED.
Three years of related administrative experience required.
Two years college preferred.
Four years of related administrative experience
Special knowledge, skills, and abilities:
Candidate must have a typing speed of at least 40 wpm.
Any specific physical requirements for the job:
Sitting in a normal seated position for extended periods of time.
Reaching by extending hand(s) or arm(s) in any direction.
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
Communication skills using the spoken word.
Ability to see within normal parameters.
Ability to hear within normal range.
Ability to move about.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.