The Institutional Biosafety Committee Coordinator is responsible for: providing first line response to questions and concerns from investigators, administrators, and the Institutional Biosafety Committee (IBC); providing key support for Biosafety Program activities; and coordinating Biosafety Program outreach and education initiatives. The IBC Coordinator works closely with the Associate Biosafety Officers (ABSO) and Biosafety Occupational Health Program (BOHP) staff. This position will report directly to the Assistant Director and Associate Biological Safety Officer in the Biosafety Office with the Division of Research.
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience.
Three years of experience in biological sciences, research compliance, or closely related field.
Required Knowledge, Skills, and Abilities:
Ability to understand the federal laws, regulations, and procedures pertaining to the use of biohazardous materials in research as described in the NIH Guidelines for Research Involving Recombinant and Synthetic DNA Molecules, Biosafety in Microbiological and Biomedical Laboratories (BMBL), and the Select Agent Regulations (42 CFR Part 73, 7 CFR Part 331, 9 CFR Part 121).
Must be detail oriented and be able to deliver quality professional products in a timely manner.
Strong customer service, written and verbal communication skills, and ability to work with a diverse customer base.
Ability to multi-task and work cooperatively with others.
Other Requirements or Other Factors:
This position will remain in contact with the researcher throughout the review and approval process to answer questions and provide technical assistance with on-line submissions
Two years of research compliance or project coordination experience.
Experience with biosafety compliance in an academic setting.
Experience in customer service as this position serves as the initial point of contact with the Biosafety Program for personnel working with biohazards or recombinant DNA.
Experience working with database and spreadsheet software.
Preferred Knowledge, Skills, and Abilities:
Knowledge of Microsoft Word, Excel spreadsheets, Powerpoint Presentations, and PDF forms.
Fluent in two or more languages.
Ability to work with people of diverse backgrounds.
Coordinates all administrative processes of the IBC. Coordinates IBC meetings by preparing review materials, reports, and other meeting related documents. Reviews and prepares correspondence and meeting minutes to document the IBC's review and approval process and all committee decisions. Responsible for drafting outcome letters from the IBC to researchers. Assists the Director and Assistant Director in the development or modification of standard business practices and office processes related to the Biosafety Program including the IBC. Coordinates the annual review and revision of Biosafety Program and IBC SOPs.
Consults with and advises faculty, staff, and students in the preparation of IBC applications, amendments, and personnel change requests. Provides preliminary review of IBC submissions to ensure applications are complete and accurate prior to assigning review to an ABSO. Conducts preliminary review of IBC submissions for any Export Controls issues. Documents and updates completion of all IBC training requirements for personnel listed on IBC submissions.
Monitors submission status throughout the review and approval process and provides status updates to Director and Assistant Director of Biosafety. Conducts preliminary review of graduate student proposals to determine whether review by an ABSO is required. Coordinates review of proposals for internal funding with the ABSOs to ensure all IBC related compliance is in place. Assists faculty with compliance related to USDA permits. Responsible for effective communication and timely responses to IBC related e-mail correspondence.
Assists Biosafety Program staff in the development and distribution of training materials to the IBC and the research community. Provides outreach to faculty, staff, and students to promote awareness of the biosafety program and IBC related compliance requirements. Accompanies ABSOs on out of town inspections, as needed, to provide outreach and education to faculty, staff, and students outside of Bryan/College Station.
Ensures all aspects of IBC operations and communications are completed, records are accurately maintained, and findings reported as appropriate. Ensures implementation of new practices based on changes in federal requirements and institutional policies. Maintains and reports program metrics (e.g., lab inspections, turnaround times for IBC submissions, etc.). Assists the Director and Assistant Director in the preparation of annual reports.
Serves as a liaison to other University units to ensure appropriate approvals are in place to meet federal and institutional requirements. Prepares and submits reports accordingly. Performs other duties as assigned.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
Internal Number: R-013842
About Texas A&M University
Texas A&M University is dedicated to the discovery, development, communication, and application of knowledge in a wide range of academic and professional fields. Its mission of providing the highest quality undergraduate and graduate programs is inseparable from its mission of developing new understandings through research and creativity. It prepares students to assume roles in leadership, responsibility, and service to society. Texas A&M assumes as its historic trust the maintenance of freedom of inquiry and an intellectual environment nurturing the human mind and spirit. It welcomes and seeks to serve persons of all racial, ethnic, and geographic groups, women and men alike, as it addresses the needs of an increasingly diverse population and a global economy. In the twenty-first century, Texas A&M University seeks to assume a place of preeminence among public universities while respecting its history and traditions.