The General Manager serves as the Chief Executive Officer of the District and is responsible for the administration and implementation of the District’s policies and programs as adopted by the Board of Directors. The General Manager services at the pleasure of the Board of Directors and is responsible to plan, manage, and direct the operations of the District to ensure compliance with State statutes, District goals, policies, and applicable governmental regulations to support high quality, cost effective, and dependable potable water service, wastewater collection and treatment, and surface water management. Responsibilities and assignments are broad in scope and require independent judgment on issues that are complex, interpretive, and evaluative in nature. The work of this position involves significant accountability and decision-making responsibilities.
In execution of all duties and responsibilities, works collaboratively with subordinate managers and staff.
Develops, implements, and monitors work programs, plans, processes, systems, and procedures to achieve District mission, goals, and performance measures consistent with the Oak Lodge community’s expectations for quality and service.
To carry out the District’s mission, objectives, and service expectations, develops and retains highly competent, service-oriented staff:
Exercises full authority to employ and discharge all employees; prescribes the duties and employees; provides final approval of personnel actions including hiring of new employees, formal disciplinary actions and separations in accordance with human resources policies and labor contract agreements and state and federal laws; establishes and adjusts compensation of employees with the annual salary schedule approved by the District Board of Directors
Evaluates the performance of managers and staff; establishes performance requirements and personal development targets; regularly monitors performance and provides training, coaching, and day-to-day management practices for performance improvement and development.
Provides leadership and participates in programs and activities that promote workplace diversity and a positive employee relations environment.
Establishes and maintains an effective system of open communication throughout the organization; maintains visibility and direct contact with employees to ensure the development of a work environment that supports open communication, collaboration, accountability, and high productivity among employees.
Responsible for preparing and recommending all planning activities such as strategic plans, financial plans, capital improvement plans for the operation of the District; develops policy options for Board consideration; implements operating policies and procedures to carry out Board objectives.
For all District operations, oversees development of analyses, recommendations and reports; regulatory compliance issues and requirements; capital development, staffing requirements, and other technical and management issues.
Actively participates in the assessment of District and regional water, wastewater, and surface water needs, and ensures objectives and priorities are focused on meeting these needs effectively, efficiently, and in compliance with all applicable federal, state, and local laws and regulations; interprets applicable laws, regulations, and District ordinances and policies to ensure compliance.
Develops draft budget, leads District budget process per state statute, and monitors performance against the adopted budget. Oversees plans for revenue sources, rates, and debt instruments; assesses and approves major expenditures for final Board of Directors approval; directs the development of budget and management of budgets, cost controls, and debt service.
Serves as the District’s Investment Officer with responsibility for investment of reserve funds and those funds deemed to be temporary surplus funds to ensure short-term viability and long-term financial strength for the District.
Board and Public:
Develops, recommends, and implements current and long range goals, objectives, plans, and policies, subject to the approval of the Board of Directors. Works collaboratively with the Board providing advice, guidance, direction, and authorization to carry out major plans and revise/update standards and procedures, consistent with established policies and Board approval.
Consults with Board members regarding policies, regulatory compliance, resolutions, and agreements; directs preparation of agendas and resolutions for Board of Directors meetings; attends all Board meetings, and implements Board of Directors policies and procedures.
Utilizes necessary and proper legal counsel in the form of “General Counsel” for the purposes of assuring compliance with applicable law in the performance of the functions of the District and for general legal advice pertaining to the activities of the District. Retains, with Board of Directors approval, special legal counsel as necessary and proper to protect the rights, interests, and responsibilities of the District.
Secures and maintains public support for District programs and represents the District when appropriate before legislative public and private groups, testifies at public hearings to establish constructive and beneficial relations between the District and customers, the community, government officials, and other agencies. Represents the District on intergovernmental issues, both government-to-government and association levels. Attends and participates in professional organizations and community meetings; prepares and presents reports.
Operations – General:
Ensures ongoing District emergency preparedness plans, activities, procedures, and drills that are established and practiced to support ongoing delivery of critical resources in the event of an emergency or disaster.
Through delegation to asset management and engineering managers, oversees and manages short-term and long-term capital improvement programs.
Ensures the safety program and goals are implemented and carried out.
Potable Water; Surface Water Management, Wastewater Collection & Treatment:
Oversees and evaluates potable water operations, surface water management and wastewater collection and treatment plant operations to ensure compliance with federal, state, and local requirements, and to maintain processes at an optimal and cost-effective level and ensure operational status; directs programs, projects, and operational changes to meet these requirements.
Through delegation to subordinate managers directs the maintenance, repair, and operations of the potable water distribution system and the wastewater collection system.
Through delegation to subordinate managers directs the maintenance, repair, and operations of the Oak Lodge watershed.
Oversees regulatory reports to state and federal agencies.
Oversees District activities regarding public contracting management. Acts as Contracting Officer of the District; reviews and approved contracts, and recommends contract award to the Board of Directors.
A typical way to obtain the knowledge, skills and abilities would be:
A Bachelor’s Degree in public administration, business administration, engineering, Environmental Science or related field; AND minimum five (5) years’ senior management experience with a water resource -related utility.
OR, any equivalent combination of education, training, and/or work experience that would likely provide the knowledge, skills, and abilities to successfully perform the essential functions of the position.
Necessary Special Requirements:
Must possess a valid Driver License accepted in the State of Oregon, with an acceptable driving record.
A background check will be conducted on the finalist for this position.
Additional Salary Information: Salary is anticipated Hiring Range
Formed on January 1, 2017, Oak Lodge Water Services District is a special service district organized and operating under ORS Chapter 450. What is today known as Oak Lodge Water Services District originally consisted of Oak Lodge Sanitary Districts No. 1 and No. 2, and Oak Lodge Water District.
The District provides sanitary sewage collection, transmission and treatment as well as water transmi...ssion and distribution to the geographical area generally bounded by the City of Milwaukie on the north, the City of Gladstone on the south, the Willamette River on the west, and Oatfield Ridge on the east. Oak Lodge Water Services District also serves a small portion of the City of Milwaukie, and approximately twenty percent of the City of Gladstone.
Following a designation of Clackamas County as a medium sized municipality under the federal Clean Water Act by the Oregon Department of Environmental Quality, Oak Lodge Water Services District assumed responsibility for surface water management (SWM) in 1993. Surface water management entails all those activities necessary to prevent or remove pollutants from storm and surface water runoff that impair proper ecological function of the area’s rivers, lakes and streams.
The District is governed by a five member Board of Directors elected to four-year terms of office by the electorate within the District. Elections are conducted in odd numbered years with terms of office staggered so that two directors are elected in one election and three directors are elected in another election two years apart. Administration and management of the District is the responsibility of the General Manager, who is appointed by the Board of Directors.
The District encompasses approximately 6.5 square miles in a highly urbanized area of largely unincorporated Clackamas County. This area contains approximately 27,000 residents comprises less than ten percent of Clackamas County’s population. It includes service to portions of the cities of Gladstone and Milwaukie, and Clackamas County Service District No. 1. The City of Milwaukie and Clackamas County Service District No. 1 provide contract wastewater and surface water management services to very limited portions of the District through intergovernmental agreements.
The economy of the District’s service area is a microcosm of greater urbanized Clackamas County and the Portland Metropolitan area. The area is largely residential with some commercial and a very limited amount of industrial manufacturing and service capacity. The Oak Lodge community is primarily a bedroom community of the greater Portland-Metropolitan area and is largely built out under current land use regulations. With little remaining developable land, the Oak Lodge area provides limited growth capability under existing land use designations, which largely occurs through infill including minor property partitioning, small subdivisions, and multi-family dwelling development. Growth during the last decade or so has generally averaged one percent or less. This trend in growth is expected to continue for the next thirty years until build-out under existing land use designations. However, potential redevelopment of the area may increase population density thereby extending growth beyond 30 years and increasing service requirements.