Classified Title: HR Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.25 to $23.72 per hour Employee group: Full Time Schedule: 37.5 M-F 8:30 - 5 Exempt Status: Non-Exempt Location: 46-MD:JH at Harbor East Department name: 60000057-Human Resources Personnel area: Carey Business School
This position will coordinate student hiring, I-9 processing, visa administration, and general HR administrative support for the Human Resources office at the Johns Hopkins Carey Business School.
Specific Duties & Responsibilities:
Coordination of Student and Casual Hiring (50%)
Liaise with faculty and students to ascertain hiring needs.
Independently coordinate full lifecycle of student employment process, including I-9 and E-Verify.
Guide students through SSN application process.
Communicate school-wide regarding student hiring and end-of-semester terminations and conversions.
Maintain prompt and accurate data collection for student hires.
Work Authorizations (10%)
Independently manage full-cycle work authorization processes to include H-1B Visa, PERM, and OPT for faculty, and associated training.
Independently manage J-1 Visa process for Visiting Scholars, and associated training.
Liaise with faculty, Office of Faculty and Research staff, OIS, and HR department.
Responsible for maintaining work authorization spreadsheet and monthly reports.
Faculty Hiring Support (10%)
In conjunction with Office of Faculty and Research, coordinate full time and adjunct faculty hire transactions to include I-9 and E-Verify and background checks.
Responsible for maintaining faculty onboarding spreadsheet and monthly reports.
Coordinate department P-Card items to include purchases for reward and recognition programs and monthly invoice reconciliation.
Coordinate all student, casual, and faculty ISR submittal requests to include hiring, employee changes, and terminations.
Research and maintain HR data compliance matters, including I-9 and EVerify audits, graduating student terminations, and other SAP data
Assist with scheduling HR-related events, including logistics, room reservations, catering, etc. Book room reservations for department events through 25Live.
Maintain procedural guide for student hire, casual hire, work authorization, and faculty hire procedures.
Responsible for regular reporting from SAP as well as ad hoc SAP reports and data requests.
Assist with other HR recruitment items as needed, to include reference checks, scheduling interviews, as well as other hiring and onboarding-related processes.
Responsible for all incoming and outgoing department mail.
Maintain all E-filing for department.
Primary responsibility for HR Department email inbox.
Occasional responsibility for scheduling and calendar maintenance for Executive Director of HR, as requested.
Ability to be physically present in the office during regular business hours, Monday-Friday.
Other duties as assigned (5%)
Minimum Qualifications (Mandatory):
High School diploma/GED required.
Three years related experience required.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Two years related experience in human resources, payroll, or other administration.
Experience working with international students highly preferred.
Special Knowledge, Skills, and Abilities:
Familiar with HRIS databases and reporting. Experience with SAP HR or payroll processing highly preferred.
Strong written and oral communication skills.
Ability to communicate effectively with all levels, including faculty, senior staff and students.
Strong detail orientation and organizational skills.
Critical thinking skills and ability to ask questions.
Intellectual curiosity and learning agility.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.