Classified Title: [[Grants & Contracts Analyst]] Working Title: [[Grants & Contracts Analyst]] Role/Level/Range: ATP/03/PC Starting Salary Range: [[$50,200 - $69,089]] Employee group: Full Time Schedule: [[Monday - Friday, 8:30a - 5:00p / 37.5 hours per week]] Exempt Status: Exempt Location: 31-MD:JH at 111 Market Place Department name: 10001159-Ctr for Communication Programs CCP Personnel area: School of Public Health
The Remote Imprest Analyst's (Grants and Contracts Analyst) primary function is to perform monthly desk audits on documentation from our foreign field offices.
Specific Duties & Responsibilities
Perform monthly desk audits on the receipts and documentation from our foreign field offices which includes:
comparing the receipts attached to the reports to the expenditures listed on the reports
identification of problem areas
reviewing bank reconciliations
monitoring outstanding advances
trouble shooting basic errors and discrepancies
Learn and apply sponsor regulations in the allowability of transactions (USAID, CDC, Gates etc.)
Learn JHU policies as they apply to foreign expenditures and ensure that all field costs are in line with these policies
Utilize prepared spreadsheets to track the currency exchange rates
Provide clear communication with field offices on policies and error corrections
Provide basic training where shortfalls are identified
Review bank reconciliations for accuracy
Act as a resource and knowledge source on field expenses and procedures
Upload monthly expenditures and ensure that the expenses post in SAP
Review imprest ceiling levels, bank balances, and upcoming needs in order to maintain sufficient funding for implementation
Reconcile Pay Cards. Verify receipts and documentation to ensure allowability of expenditures, apply the appropriate exchange rates, post transfer to SAP.
Review documentation received from accounting firms supporting activity in the field. Verify receipts and documentation to ensure allowability of expenditures, apply the appropriate exchange rates, post transfer to SAP.
Enter non-payroll cost transfers in SAP as requested
Bachelor's degree required.
Two years of administrative/budgeting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Knowledge of SAP
Special Knowledge, Skills, and Abilities
Proficient in Quickbooks, MS Excel, and Word
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.