Classified Title:Sr. HR Coordinator Working Title: Sr. HR Coordinator Role/Level/Range: ATP/03/PB Starting Salary Range: $43,101 - $59,202 Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Exempt Location: 05-MD:School of Public Health Department name: 10001101-Epidemiology Personnel area: School of Public Health
Independent and effective HR practitioner will work as a member of the Department of Epidemiology and be responsible for assigned human resources functions in a large and complex department. Will report directly to the Administrator and collaborate with the members of Health Sciences Human Resources (HS HR) to provide efficient and effective HR services to the department. Manages a direct report.
Provide consultation to faculty and staff on interpretation of HR policy and procedures related to recruiting, employment positions, Family & Medical Leave (FML), STD, timekeeping (e210), SAP.
Responsible for coordinating initial divisional efforts related to staff that require (FML). Will work with divisional administration, supervisors, and HS HR representatives on submission of paperwork related to this area.
Collaborate with Administrator and divisional leadership in developing policies and procedures that comply with those of JHU and the Department.
Ensures that human resources activities and services are carried consistent with and supportive of established university-wide and divisional human resources vision, mission, and plans.
Oversee collecting and evaluating information, and making recommendations in support of current efforts to comply with new JHU policies and/or federal laws and regulations.
Contact department human resources office for all HR issues and school-wide project and initiatives.
Responsible for coordinating the employment process by working with faculty, staff, administration and appropriate JHU offices to ensure efficient and smooth process in accordance with all applicable university policies and procedures.
Provide consultation to employees on: tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
Serve as the liaison to the HS HR's employment recruiters and compensation analysts as it related to personnel requisitions for the division.
Prepare job requisitions for submission to HS HR.
Serve on various committees and task forces. Actively participates in discussion, brings in both personal and organizational Department-specific perspectives on issues. Recommends new policies and modifications to current human resources policies, procedures, and programs.
Ensure harmonization of department guidelines, practices, and procedures of the appropriate location or environment, as Faculty and staff may be located in the US or abroad.
Develop an expertise and understanding of the complexities of foreign HR including recruitments involving US and foreign payrolls (visas, post differentials).
Responsible for reviewing and approving divisionally generated faculty human resource/payroll documentation (including ISRs, letters, promotional letters, termination letters, salary reduction letters and payroll forms) for compliance as related to the Department approved fiscal year budget.
Initiate internal service requests (ISRs) as needed for faculty, staff, postdoctoral fellows and students.
Responsible for payroll overpayments – implement processes to minimize, communicate, and recoup overpayments in a timely manner.
Resolve payroll problems for employees and review pay for accuracy.
Create reports on control salary, monitor and analyze trends.
Internal: Epidemiology administration, staff, Faculty and Leadership, Health Sciences HR: Compensation, Employment, Employee Relations and Payroll/Records, International Office, Divisional Business Office, HR Shared Services, Office of International Services
External: various vendors providing employment services outside of the US.
Perform other duties as required.
Bachelor's degree in Business Administration, Human Resources, or other related field required. Minimum of three years related experience in a professional human resources capacity required.
Master's degree and/or professional HR certification highly preferred. Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Knowledge of principles and procedures for HR strategic and functional areas: recruitment, training, compensation and benefits, leave administration, payroll, employee relations, and organization development. Knowledge of relevant federal, state and local laws and regulations. Ability to exercise independent judgment and act on decisions on a daily basis. Ability to prioritize own work as needed. Strong organizational skills, analytical and problem solving abilities and attention to detail. Will oversee or coordinate the work of others. Ability to maintain confidentiality. Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University employees.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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