Classified Title: [[Assistant Policy Associate]] Working Title: [[Disclosure Specialist]] Role/Level/Range: ATP/04/PD Starting Salary Range: [[Commensurate with experience]] Employee group: Full Time Schedule: [[Monday - Friday, 8:30a - 5:00p / 37.5 hours per week]] Exempt Status: Exempt Location: 23-MD:JH Downtown Center Department name: 10002695-SOM Admin Policy Coordination Office Personnel area: School of Medicine
The Office of Policy Coordination (OPC) occupies a unique position in the School of Medicine (SOM). It develops and manages implementation of policy in the areas of conflict of interest, conflict of commitment, misconduct, research integrity, and use of the institution's name. Members of the Office work closely with faculty members, institutional leaders and staff of the University and Johns Hopkins Medicine, the Office of General Counsel and JHM Legal Office, and individuals outside the institution. The disclosure specialist position supports OPC in its role overseeing conflict of interest (COI), conflict of commitment, and industry interaction.
The Disclosure Specialist is a member of the Outside Interests (OI) team and reports to the Director of Outside Interests. The OI team is responsible for the review of faculty disclosures, preparation, review, processing, and documentation of conflict of interest cases, supports the work of the Committee on Outside Interests, and implementation of education and compliance initiatives. Disclosure specialists provide a high level of administrative and intellectual support.
Specific Duties & Responsibilities
Review and process disclosures of outside activities and conflicts of interest in accordance with institutional and office policy and procedures.
Identify data needed to review potential conflicts of interest and to ensure compliance with institutional policies and federal regulations.
Conduct compliance activities to ensure faculty understand and follow policies
Work closely with Offices of Research Administration, Technology Ventures, and Human Subjects Research (IRB) for complex COI cases.
Conduct supplemental research of complex disclosures; prepare resulting case write-ups and present cases to the Committee on Outside Interests for review.
Provide e-mail and telephone support for faculty members regarding disclosures, policy questions and other requests as needed.
Explain OI policies and relevant regulations to faculty and staff
Other responsibilities may include:
Developing reports on outside activities for all department and division directors
Developing and maintaining databases of relevant information, such as disclosures of physician payments by industry or other databases as necessary
Working with the other members of the OI team to revise standard operating procedures for daily operations and to interpret policy
Other duties as assigned
Minimum Qualifications BA/BS Required
Minimum of two years of progressively responsible related professional experience
Excellent written and oral communication skills
Must possess a high level of organizational skills and time management
Must possess strong analytical reasoning skills
Must be able to function both independently and as a member of a team.
Proficiency with Microsoft Office Suite and Outlook required.
Master's Degree, or other advanced degree
Prior research experience, or experience in a research environment
Experience in an academic medical center
Knowledge of federal regulations on COI
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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