Classified Title: Financial Manager Working Title: Role/Level/Range: ATP/04/PE Starting Salary Range: $68,456-$94,063 Employee group: Full-Time Schedule: Working 35 hours per week; Monday-Friday 7:30-4pm Exempt Status: Exempt Location: 05-MD:School of Public Health Department name: 10001145-Ctr for Amer IndnAlskn Nat Hlth CAIANH Personnel area: School of Public Health
Under the supervision of the Department of International Health's Administrator and the Center Director, the Financial Manager will be responsible for the management of administrative staff functions of the Center for American Indian Health (CAIH) within the Dept. of International Health. Management includes fiscal/budget, administrative, human resources/staffing and facilities.
Duties and Responsibilities:
Manage administrative and financial support. Supervise and train Center support staff.
Manage the financial activities (pre and post award) for faculty members.
Meet regularly with the Department Administrator to address issues/concerns.
Coordinate with human resources issues such as recruitment, employee relations, retention, and salary planning as impacted by budget constraints. Manage the processing of all payroll documents with the Department's Payroll and HR Office.
Manage the pre-award activities including the coordination and review of grant/contract proposals along with the management of pre-award data. Act as a point of contact with faculty and administrative staff for the planning and development of budgets for grant/contract packages to various federal, state, local, and private agencies/foundations. This includes providing instruction on protocol, regulations, and guidelines pertinent to the agency and the University. Provide on-going guidance and facilitation to faculty and staff by providing critical analysis of all grant and contract applications.
Manage the post-award financial activities for sponsored projects and non-sponsored (including gift, endowment, and discretionary) accounts. Oversee the set-up of account appropriations, ensure that funds are expended in accordance with University and grant/contract guidelines, oversee the financial management of accounts (review monthly account reconciliation, provide financial information and advice to faculty on their accounts, answer questions relating to budget procedures), and the reporting/close-out process for grants and contracts. Also includes management of purchases, check requisitions, and invoice payments. Responsible for the review and analysis of program awards/projects on a monthly basis to ensure accuracy of financial information and financial status. Monitor expenditure levels against budgets and funding obligations. Forecast future spending to prevent project over-expenditures. Identify and communicate over-expenditures on accounts to faculty and department administrator. Develop plans to resolve budget shortfall. Extract and analyze financial data and relevant information and present results in complex financial reports.
Manage the preparation, negotiation, and implementation of sub-agreements, subcontracts, and consultant agreements with individuals and organizations.
Communicate with funding agencies/sponsors, BSPH departments & inter-departmental managers, federal agencies and other external organizations.
Provide guidance regarding interpretation of applicable contract and grant terms and conditions, as well as other administrative rules, cost principles, and regulations under OMB guidelines.
Help coordinate and manage financial operations for a large field site(s).
Ensure compliance with the Department, University, and external agency policies/procedures, established practices, and deadlines.
Education and Experience:
Bachelor's degree in Finance, Accounting, or other related field.
5 years related financial/accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit.
Additional education (Master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Specific Skills and Knowledge:
Possess well developed interpersonal skills, and strong organizational ability.
Self-motivated along with excellent oral and written communication skills.
Ability to multi-task.
Advanced working knowledge of Microsoft Office software.
Ability to pull, push, stand, reach, and bend in order to perform various administrative tasks including filing and lifting at least 5lbs.
Working knowledge of JHU financial systems (SAP) preferred.
Cross-cultural experience working with American Indians preferred.
Ability to travel as needed, including overnight trips for extended days, if needed
Supervisory responsibility: 3-5 People
The successful candidate(s) for this position will be subject to a pre-employment background check.
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