Classified Title: HR Generalist Working Title: HR Generalist Role/Level/Range: ATP/04/PC Starting Salary Range: Employee group: Full Time Schedule: M - F, 8:30 AM - 5:00 PM Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10002750-SOM Bas Sci Inst Basic Biomed Sciences Personnel area: School of Medicine
This position will support the interdependent human resources and payroll activities of various departments within the Institute for Basic Biomedical Sciences, Institute for Cell Engineering, and Department of Neuroscience. This position provides a wide range of human resource management and consulting services that include employee relations, counseling, problem resolution, performance management, salary administration, compensation analysis, benefits administration, management training, organizational development, staffing needs and employment/hiring issues, diversity awareness, identification of professional development opportunities for staff, records management and credentialing. Works as a liaison and in consultation with central and divisional HR, Benefits, JHU Legal Counsel, FASAP, TMOD, Office of Institutional Equity, and the departments. Demonstrates high level of competency and effective management and resolution of faculty and staff relations issues. This position will supervise staff, implement and train staff on new HR policies and identify professional development for staff.
Duties and Responsibilites:
Human Resources Serves as an independent and effective HR practioner to provide a wide range of human resources support and consulting services amongst various departments for this consolidated service center covering the following: recruitment and employment, compensation administration, planning and analysis, benefits administration, employee relations (including grievance resolution, disciplinary action, RIF's, FMLA, STD, termination), training and education, personnel records management, HR policy interpretation as well as information dissemination. Serve as the lead in implementing and training new HR policies as they are defined. Is the first and primary point of contact for management, faculty, and staff with regards to human resource policies, procedures, and practices for JHU.
Oversees and implements office services such as payroll, personnel records control, JHED administration, and e210 system administration. Assists and advises employees on sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc. Acts as a liaison to the School of Medicine's employment recruiters and compensation analysts for the department. Submits all position requisitions and coordinates visa process for international staff when necessary. Responsible for onboarding and answering/counseling departmental faculty and staff on interpretation of HR policy and procedures. Responsible for coordinating initial departmental efforts related to staff that require short-term disability and Family Medical Leave (FMLA). Organizes process for appointments of new faculty and postdoctoral student as well as reappointments and promotions ensuring accuracy and completeness of information. Assists in gathering sensitive information for appeals, disciplinary actions and other personnel matters. Responsible for exit interviews for terminating or transferring employees, retrieval of badges, answering questions relating to final paycheck, etc.
HR (Employment, Compensation, Credentialing) Coordinate employment process by working with faculty, staff, administration and appropriate University offices to ensure efficient and smooth process in accordance with all applicable university policies and procedures. This includes:
Providing guidance and making recommendations to departments on appropriate starting salaries and promotional salaries for faculty and staff to ensure maintaining balance of equity.
Advise administration on matters concerning salary compensation.
Collaborates with central HR
Ensures fair and competitive compensation; including conducting equity analyses, monitoring internal and external competitiveness of salaries, and assessing internal position classification issues
Reviews internal job comparisons for equity purposes.
Coordinates credentialing for staff.
Advises managers and employees on: recruitment, requisitions, job descriptions, retention, salary issues, disciplinary issues, employee investigations, grievances, employee's leave, FML, STD, LTD, leave of absence, payroll, compliance, tuition reimbursement, flexible fringe benefits, deductions, etc.
Coordinate visa process for staff.
Develops job descriptions for new positions.
Prepares personnel requisitions for submission to Human Resources.
Conducts interviews for positions; handles reference checks; and makes salary offers for employment
Monitors E210 compliance
HR Management Responsible for answering and counseling faculty and staff on interpretation of HR policy and procedures related to recruiting, employment positions, FMLA, STD, timekeeping (e210), and SAP
Manages investigations with regards to disciplinary actions and consults with JHU legal when necessary.
Assist departmental leadership in developing departmental/divisional policies and procedures that comply with those of JHU SOM.
Collaborates with the management in collecting and evaluating information, and making recommendations in support of current efforts to comply with new JHU policies and/or federal laws and regulations.
Advises management as well as HR Central, HR issues and school-wide project and initiatives, that requires collaboration, informing, and request for guidance.
Employee Relations Works with management and HR Central in managing grievance processes and investigation.
Advise management on the disciplinary process and the documentation needed.
Gather sensitive information for management and Administrator on grievances, disciplinary actions and other personnel matters.
Payroll/Compensation Responsible for generating payroll documentation (including promotional letters, termination letters, salary reduction letters, and payroll forms) for compliance as related to the approved fiscal year budget.
Coordinates merit review process. Uses SoM guidelines to determine merit increases; communicates changes to staff. Also responsible for the distribution of 120 day introductory period reviews from HR to supervisor.
Creates new employee files as well as maintaining existing files for employees. Includes the issuance of payroll forms in both paper and electronic systems; special, reductions, and overtime forms using electronic systems; Personnel information changes forms for faculty, students, and staff using electronic systems.
Responsible for faculty, staff, Ph.D. and student payroll
Collaborates with management regarding position up-grades, equity and reclassification issues.
Financial Assists in analysis of financial impact to departmental budgets of new staff, staff raises, bonuses, etc.
Serve as liaison with university areas such as the SoM Business Office, Dean's Office, HR, Payroll, Tax Office, relating to HR/payroll issues.
Prepares ad hoc reports for administrators as related to departmental budgets and salaries.
Bachelors degree in Human Resources, Business Administration, or other related field. 3 years of progressive experience in a professional human resources capacity.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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